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剑桥商务BEC中级写作讲义3

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分类:

 

1 告知信息 inform

2 布置安排 arrange

3 征求意见 request

4 询问信息 enquire

5 求助申请 apply

6 推荐建议 suggest

 

1 告知信息类

例题:

 

l                       You are a manager at an auditors called Golding & Co. Your company has just merged with a competitor to become MasonGolding. You have been asked to inform staff of the change of name.

l                       Write a memo of 40 - 50 words:

*   informing staff of the new name

*   telling them when to start using the new name

*   asking staff to use only the new name after that time.

收购与兼并 merger and aquisition

 

范文:

As a result of our merger with Mason&Co., the name of our company will be changed MasonGolding. Please start to use the new name on 1 March 2006. You are reminded that only the new name can be used from then on.

 

remind/ advise

 

总结:告知用词

tell notify mention express inform explain note report advise

 

I am writing to tell/inform you that…..

I am writing to explain…. (tell your boss why you cannot attend)

I am writing to express (my regret)

 

例题

You are the training manager of a company which has won a large export order. You have been asked to organise foreign language training for some of your staff.

Write a memo to staff:

       explaining why the courses are necessary

       saying which members of staff should attend

       announcing when the courses will start

Write 40-50 words on a separate sheet.

 

[范文]

To: All staff

From: the Training Manager

Date: 1 March 2005

Subject: A Foreign Language Training Course

I was asked to organise a foreign language training course because of the large export order we received recently. It will start on 15 March and will last 2 weeks. Those who will deal with orders should attend this course.

 

2 布置安排类

l                       You are Head of Research for an international car manufacturer. You have to make an urgent trip tomorrow to visit Pierre Blanco, a colleague who works for a subsidiary.

l                       Write a memo of 40-50 words to your secretary:

l         telling her who you are going to see and when

l         asking her to book flight tickets and accommodation

l         telling her what work you would like her to do in your absence.

l                       Write on your Answer Sheet.

 

subsidiary, parent company, holding company, affiliate, branch, headquarters, representative office

 

范文:

I need to have an urgent meeting with Pierre Blanco of our Paris office tomorrow. Please book a return ticket to Paris and a hotel room for me as soon as possible. During my absence, please keep me informed of the progress of the project. If there is anything urgent, give me a phone call.

 

注意口气:比较open the door

please open the door;

could you please open the door

I would be grateful if you could open the door for me.

I would appreciate it if you could open the door.

 

[例文]

You are the manager of a small export company. Peter Watson, an important client, is visiting your company for three days from 22 October.

Write a note of 40-50 words to your secretary:

Asking her to book a hotel room

Saying where the hotel should be

Giving her the dates

 

[范文]

比较下面三篇作文,注意内容点和语气的区别。

作文1Dear Ms Jones,

I am writing to inform you that Mr Peter Watson will be visiting our company. Would you please be so kindly as to reserve a suitable room for him?

Yours sincerely

 

作文2Hi Mary,

Look. I’m really sorry to have to trouble you but Peter Watson – a really important client – is visiting the company for three days in October, starting on 22nd, to discuss a contract with us. Please will you book for Mr Watson a really nice hotel room as soon as possible? Thanks very much.

See you soon!

 

作文3 Mary,

Mr Peter Watson is visiting us in October. Could you please hire a hotel room for him? He is arriving on 22nd October and will stay for three nights. If possible, the hotel should be one near the office. Thank you.

 

3 询问信息类

[5]

You are the factory manager of a car company. You are waiting for urgently needed components from your purchasing department.

Write a note to Mr Grayson, the Assistant Purchasing Manager:

enquiring about the reason for the delay;

stating when the components are needed;

suggesting a meeting to discuss future deliveries.

Write 40 - 50 words on your Answer Sheet.

 

[范文]

I am writing to enquire about the reason of the late delivery of the ordered components. We need the components by next Monday. In order to smooth our cooperation, I suggest that we have a meeting to discuss future deliveries.

 

4 征求意见类

[例文]

You are a Project Team Leader. You have had to postpone your next project meeting because some of the members of your team will be abroad.

Write a memo of 40-50 words to your project team:

informing them of the postponing and giving the reason

stating a new date and time for the meeting

requesting suggestions for the agenda.

Write on your Answer Sheet.

 

词汇:postpone; delay

agenda, schedule, timetable

 

[范文]

I am writing to inform you that the next project meeting will be postponed. Because several team members will be abroad for another project, we will hold our next meeting on 1 August, starting from 9am. Please let me know if you have any suggestions as to the agenda of the meeting.

 

最后一句话可以替换为:

Do you have any suggestions regarding the schedule?

I welcome your suggestions concerning the timetable.

 

5 求助申请类

[例题]

You have lost your calculator, and you want to order a new one. You need to make a written request to your supervisor, Ann Ray.

Write a memo to her

       saying that you need a replacement

       explaining what happened to the old one

       asking her to approve the request

Write about 40-50 words.

 

[范文]

I am writing to apply for a replacement calculator. I found the old one missing after the client meeting yesterday. As a calculator is essential to my daily work, could you kindly approve this request?

 

[例题]

You would like to go to a seminar on presentation skills.

Write an email to your line manager:

       requesting time off work to go to the seminar

       saying when the seminar is

       explaining why you want to go

Write 40-50 words on a separate sheet.

 

词汇:line and staff management, line manager, staff manager

句型:May I have your permission to do sth?

[范文]

To: Nick Johnson

Subject: Presentation Skills Seminar

I would like to attend a seminar on 3 April.

It is about presentation skills. Since I have to make many presentations to customers, this seminar will be very useful.

Could you tell me if it’s possible to take time off work to attend this seminar?

Thanks

Angela

 

6 推荐建议类

[例题]

Your company’s Sales Department has asked you to give a talk next Friday on your most recent project.

Write an email to Mrs Jay in the Sales Department:

       agreeing to give the talk and suggesting a time

       saying what equipment you will need

       requesting information about the participants.

Write 40-50 words on a separate sheet.

 

句型:I think.....

      Why not......

      Shall we......

      I suggest.......

 

总结用法:

总结suggest用法

suggest

suggest doing sth

suggest <noun> eg suggest a holidy

suggest that sb do sth

 

recommend

recommend <noun> recommend some articles

recommend to sb (eg a friend)

recommend doing sth (eg putting another board up)

recommend that sb do sth

 

[范文]

To: Anna Jay

Subject: Talk Next Friday

 

I would like to give the talk suggested by you and I think 9.30am, after the break, would be the perfect time.

 

Required equipment: - Overhead Project

-          Flipchart with Pens

 

Please give me some information about the people participating.

 

Renate

 

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